As there is generally some uncertainty over who to contact for what purposes in College, the following summarizes the roles and contact information for various people and offices in Trinity Hall of relevance to graduate students. There are also some links to College web sites of interest.
Please use this information to contact the correct person or role in the first instance as much as possible. Luckily for you, this also means your queries and requests are less likely to get lost!
If you can’t find the information you need here, try the College VLE. Alternatively, contact the Postgraduate Administrator.
Porters
The porters should be your first port of call for emergencies, if you’re unsure who you need to talk to or if you just want a friendly ear.
- Central Site Porters’ Lodge: phone +44 (0) 1223 332500 (or 32500 from a University phone)
- Wychfield Porters’ Lodge (Storey’s Way): phone +44 (0) 1223 339029 (or 39029 from a University phone)
Tutors and Tutorial Staff
Dr Sasha Turchyn, Graduate Tutor;
Dr Ramji Venkatamanan, Deputy Graduate Tutor
- Responsible for: All matters pertaining to graduate students, including the pastoral welfare of the graduate community, advice on hardship and the disbursement of grants for research-related expenses.
The first port of call for any student must be a Graduate Tutor. To get in touch with a Graduate Tutor, please email Clare Kerr (cak34@trinhall.cam.ac.uk). All communication for the Graduate Tutors should be by email to this address in the first instance
Tutorial Office
- Location: B staircase
- Open: Monday-Friday, 10am-12pm, 2pm-4pm.
All requests to the Tutorial Office for documents and other assistance should be given with as much advance notice as possible by email. Though the Tutorial staff and the Graduate Tutors do their best, it is not always possible for them to fulfill requests immediately.
Clare Kerr, Postgraduate Administrator
- Responsible for: Graduate tutorial matters
- Contact: cak34@trinhall.cam.ac.uk (email preferred)
- Works: Monday-Friday
Vicky Mills, Admissions Officer
- Responsible for: Graduate admissions
- Contact: graduate-admissions@trinhall.cam.ac.uk (email preferred)
- Works: Monday-Friday
Irina Atkinson, Tutorial Administrator
- Responsible for: Undergraduate Tutorial and Graduations
- Contact: ia400@trinhall.cam.ac.uk (email preferred)
- Works: Monday-Friday
Rosie Ince, Tutorial Registrar
- Responsible for: Tutorial matters
- Contact: ri246@cam.ac.uk (email preferred)
- Works: Monday-Friday
Accounts Office
- Open: Monday-Friday, 8:30am-5pm, inclusive of lunch hour
- Location: U staircase
Occasionally, during very busy periods in October the Accounts Office may be locked so that deadlines can be met. Please pigeon-hole written communication to the Bursary at the Central Site.
NB: All requests for extensions on student bills should be sent by
email to the Graduate Tutors via Clare Kerr (cak34@cam.ac.uk) for authorisation and should be given with as much advance notice as possible.
Denise Elers, Student Accounts Clerk
- Responsible for: student billing and collection of student payments
- Contact: studentaccountsclerk@trinhall.cam.ac.uk (email preferred)
- Works: Monday-Friday
Gabriella Allen, Payroll
- Responsible for: wages (for example, for supervising undergraduates or bar work)
- Contact: gba20@trinhall.cam.ac.uk
IT Department
- Responsible for: general technical support; Internet connections; computer, network and telephone faults; printing; password resets for central University services (Hermes, Raven, Desktop services); network usage charging enquiries
- Location: S staircase
- Open: Monday-Friday
- In the first instance send problems or queries via the Service Request System.
- You’re also welcome to contact the MCR computing officer
- See also: the College VLE
Maintenance; Housekeeping
- Responsible for: general repairs; maintenance of rooms; electrical and plumbing matters; laundry; cleaning; etc.
- Contact via the Service Request System
Booking college facilities
Rooms for supervisions and teaching
Various small rooms (seating between 3 and 10 people) with tables and whiteboards are available for booking via the Supervision Room Booking System.
Rooms for events at the Central Site
Booking for the various function rooms in college is handled by the Conference Office via the Room Booking Form on inTHnet.
NB: For events at the Central Site, an online room booking request serves both to request space and permission for the event. Permission will be sought on the students’ behalf with the appropriate persons in College and there is no need to contact anyone separately.
Sports facilities
The sports facilities at the Wychfield Sports Pavilion and the fields themselves may be booked via the Wychfield Porters Lodge; for all other facilities (i.e. pitches), please book with the Head Gardner, Samantha Hartley, sh856@trinhall.cam.ac.uk; Phone: (7)61619)
Music room bookings (Central Site, David Sheppard Room)
All music room bookings are handled via the TH Music Society online booking system, which is available to THMS members only.
NB: It is advised that for all events (including music practice, sports matches, and private parties) students enter their request via the appropriate form above as early as possible, as it may take some time to obtain the appropriate permissions in certain cases.
Graduate Tutorial Office
NB: All requests to the Graduate Tutorial Office for letters, documents completed and other assistance should be given with as much as advance notice as possible. Though the Tutorial Staff and Graduate Tutors do their best, it is not always possible to fulfill requests immediately.
- Open: Monday-Friday, 08:30-16:30
- Closed one hour for lunch, typically 13:00-14:00
- Enter through door at the bottom of C staircase
Julie Powley, Graduate Officer
- Responsible for: graduate admissions, college accommodation (including sublets), ad hoc grants, certification letters (i.e. for banks, council tax), studentships, awards and grants
- Contact: (email preferred) jp219; Phone: (3)32517
- Works: Monday-Friday
Dr Lorand Bartels, Graduate Tutor; Dr Tadashi Tokieda, Deputy Graduate Tutor
- Responsible for: All matters pertaining to graduate students, including the pastoral welfare of the graduate community, advice on hardship and the disbursement of ad hoc grants (research expenses).
- Contact: The first port of call for any student must be the appropriate Graduate Tutor for your subject area: Dr Bartels (if you are student in the Arts) and Dr Tokieda (if you are a student in the Sciences).
- To get in touch with the Graduate Tutor or Deputy Graduate Tutor, please contact Julie Powley (jp219).
NB: All communication for the Graduate Tutor or Deputy Graduate Tutor, including post, must be sent through Julie. Pigeon-hole letters to the Graduate Officer at the Central Site.
Graduate Mentors
Please note the distinction between the roles of the Graduate Tutors and the Graduate Mentors, the latter of whom participate in a voluntary scheme to offer graduates extra support and advice within the College. You should have been notified of your Graduate Mentor at the start of your studies in Trinity Hall. If you have forgotten their contact information or otherwise have questions about the scheme, please contact Doreen (dk295).
Undergraduate Tutorial Office
Jackie Harmon, Tutorial Administrator
- Responsible for: Room bookings (via online system; see below)
- Contact: jh355; Phone: (3)32564
Doreen Kunze, Tutorial Assistant
- Responsible for: Graduate mentor scheme, Post docs and honorary MCR members, Graduation arrangements, Lent and Easter term Graduate Buffets
- Contact: dk295; Phone: (3)32518
Accounts Office
- Open: Monday-Friday, 08:30-17:00, inclusive of lunch hour
- Enter through door in U staircase
Occasionally, during very busy periods in October the Accounts Office may be locked so that deadlines can be met. Please pigeon-hole written communication to the Bursary at the Central Site.
NB: All requests for extensions on student bills should be sent to the Graduate Tutors (via Julie) for authorisation and should be given with as much advance notice as possible.
Lynette Thompson, Accounts Assistant
- Responsible for: student billing and collection of student payments
- Contact: (email preferred) lst29; Phone: (7)64281
- Works: Monday-Friday
Kimberley McManus, Deputy Chief Clerk
- Responsible for: student billing and collection of student payments
- Contact: (email preferred) kbh23; Phone: (7)48712
- Works: Monday-Wednesday
Gabriella Allen, Payroll
- Responsible for: wages (i.e. for supervising undergraduates, bar work)
- Contact: gba20
Booking college facilities
Rooms for events at the Central Site
Handled by the Conference Office via the online system.
NB: For events at the Central Site, an online room booking request serves both to request space and permission for the event. Permission will be sought on the students’ behalf with the appropriate persons in College and there is no need to contact anyone separately.
Sports facilities
Squash courts and the Fitness Room at the Wychfield Sports Pavilion may be booked via the Wychfield Porters Lodge; for all other facilities (i.e. pitches), please book with the Head Gardner, Andrew Myson, adm57; Phone: (7)61619)
Music room bookings (Central Site, David Sheppard Room and Old Porters’ Lodge at Wychfield)
Handled via the TH Music Society’s online booking system.
BBQ (at the Wychfield Site)
May be booked via the Porters Lodge at the Wychfield Site; if there will be 8 or more attendees, then a Party Permission Form must be requested from the Wychfield Porters Lodge. See further guidelines in the Red Book, available online here (under “BARBECUES”).
All other events at the Wychfield Site
Request a Party Permission Form from the Wychfield Porters Lodge; further guidelines on private parties are given in the Red Book and available online here (under “MEETINGS AND PARTIES”).
NB: It is advised that for all events (including music practice, sports matches, and private parties) students enter their request via the appropriate forum above as early as possible, as it may take some time to obtain the appropriate permissions in certain cases.
Trinity Hall studentships, awards, grants and other funds
Year-long and multi-year studentships, awards, and grants
Information and application forms for yearly and multi-year funds are available online.
Trinity Hall ad-hoc grants (i.e. for research expenses, attendance at conferences)
Information and application instructions available here.
Hardship funds and Ph.D ‘over-run’ funding
An application form and further particulars can be obtained by emailing Julie Powley (jp219). You will also need to book an appointment with your Graduate Tutor to discuss your case; get in touch, again, by contacting Julie.