Booking
Booking for MCR members opens on Thursday at 10 am on HalBook. Guest booking (when allowed) normally opens on Saturday at 12 pm on HalBook. Booking closes on Monday at 2 pm. After this time, no new bookings can be made.
If you do not manage to book a seat before booking closes and/or the hall sells out, you can request any tickets going spare via the Grad Hall Trade system. Requests are dealt with on a first-come, first-serve basis, and the system distinguishes between vegetarian and normal meal tickets. Please note that you cannot request tickets until after booking closes on Monday at 2 pm. Before this time, please continue to check HalBook to see if any new seats have become available.
Cancelling and/or reselling tickets
If you book a Grad Hall ticket for yourself or a guest that you no longer wish to use, you may cancel it before booking closes by emailing the buttery staff (buttery@trinhall.cam.ac.uk). The seat will then reappear on Halbook.
After bookings close, Grad Hall tickets are non-refundable, though you may exchange unwanted tickets with other MCR members on the Grad Hall Trade system. Please do not send such requests to the MCR mailing list.
Guest policy
Each MCR member is permitted to book up to 3 guest tickets (subject to availability).
If you would like to bring more than 3 guests, you can request up to 3 extra guest tickets by emailing the buttery staff (buttery@trinhall.cam.ac.uk) before booking closes. If there are still spaces available for the hall when booking closes, the staff will add your extra guest spaces and confirm the booking.
If you would like to bring more than 6 guests or a large group to Grad Hall (i.e. your department or athletics team), you will need to negotiate the date in advance with the External Ents Officers. If there is no formal swap or other group attending on the date you request, then they will book the spaces in advance and you do not need to use the Halbook system. The MCR does not subsidise tickets for large groups.
The guest policy is in place to ensure that MCR members, first and foremost, have access to booking seats at Grad Hall. It is not acceptable to book tickets for a friend’s guests by booking yourself and 3 guest places, and then turning all tickets over to a friend. The MCR would then be erroneously subsidising spaces beyond each member’s limit that may otherwise have remained open to MCR members. As indicated, on the occasions when you may want to bring more than 3 guests, there are alternative options available to you. Please do not abuse the system.
Updated October 2009.
| Grad Hall price | MCR subsidy | Late diet charge | Subsidised price with late diet charge | Surcharge | Surcharge amount | Total | |||
| Normal | MCR Member | Kitchen Contract | £10.30 | £3.25 | £0.00 | £7.05 | 30% | £2.12 | £9.17 |
| No Kitchen Contract | £10.30 | £3.25 | £0.00 | £7.05 | 60% | £4.23 | £11.28 | ||
| Guest of MCR Member | Kitchen Contract | £10.30 | £0.50 | £0.00 | £9.80 | 30% | £2.94 | £12.74 | |
| No Kitchen Contract | £10.30 | £0.50 | £0.00 | £9.80 | 60% | £5.88 | £15.68 | ||
| Late diet change | MCR Member | Kitchen Contract | £10.30 | £3.25 | £2.75 | £9.80 | 30% | £2.94 | £12.74 |
| No Kitchen Contract | £10.30 | £3.25 | £2.75 | £9.80 | 60% | £5.88 | £15.68 | ||
| Guest of MCR Member | Kitchen Contract | £10.30 | £0.50 | £2.75 | £12.55 | 30% | £3.77 | £16.32 | |
| No Kitchen Contract | £10.30 | £0.50 | £2.75 | £12.55 | 60% | £7.53 | £20.08 |