College contacts

As there is generally some uncertainty over who to contact for what purposes in College, the following summarizes the roles and contact information for various people and offices in Trinity Hall of relevance to graduate students. There are also some links to College web sites of interest.

Please use this information to contact the correct person or role in the first instance as much as possible. Luckily for you, this also means your queries and requests are less likely to get lost!

If you can’t find the information you need here, try the College Intranet, inTHnet.

Porters

The porters should be your first port of call for emergencies, if you’re unsure who you need to talk to or if you just want a friendly ear.

  • Central Site Porters’ Lodge: phone +44 (0) 1223 332500 (or 32500 from a University phone)
  • Wychfield Porters’ Lodge (Storey’s Way): phone +44 (0) 1223 339029 (or 39029 from a University phone)

Tutors and Tutorial Staff

Dr Lorand Bartels, Graduate Tutor;
Dr Robert Asher, Acting Deputy Graduate Tutor (sciences, 2013-14);
Dr Tadashi Tokieda, Deputy Graduate Tutor

  • Responsible for: All matters pertaining to graduate students, including the pastoral welfare of the graduate community, advice on hardship and the disbursement of grants for research-related expenses.

The first port of call for any student must be a Graduate Tutor. To get in touch with a Graduate Tutor, please email Katrina Purser (kap48@trinhall.cam.ac.uk). All communication for the Graduate Tutors should be by email to this address in the first instance

Tutorial Office

  • Location: B staircase
  • Open: Monday-Friday, 9am-5pm
  • Closed one hour for lunch, typically 1pm-2pm

All requests to the Tutorial Office for documents and other assistance should be given with as much advance notice as possible by email. Though the Tutorial staff and the Graduate Tutors do their best, it is not always possible for them to fulfill requests immediately.

Katrina Purser, Graduate Administrator

Vicky Mills, Admissions Officer

Carol Farmer, Tutorial Administrator

  • Responsible for: College accommodation, graduate mentor scheme, graduation arrangements
  • Contact: cpf1000@trinhall.cam.ac.uk (email preferred)
  • Works: Monday-Friday

Rosie Ince, Tutorial Registrar

Graduate Mentors

Please note the distinction between the roles of the Graduate Tutors and the Graduate Mentors, the latter of whom participate in a voluntary scheme to offer graduates extra support and advice within the College. You should have been notified of your Graduate Mentor at the start of your studies in Trinity Hall. If you have forgotten their contact information or otherwise have questions about the scheme, please email Katrina Purser (kap48@trinhall.cam.ac.uk).

Accounts Office

  • Open: Monday-Friday, 8:30am-5pm, inclusive of lunch hour
  • Location: U staircase

Occasionally, during very busy periods in October the Accounts Office may be locked so that deadlines can be met. Please pigeon-hole written communication to the Bursary at the Central Site.

‘ NB: All requests for extensions on student bills should be sent by
email to the Graduate Tutors via Katrina Purser (kap48@trinhall.cam.ac.uk) for authorisation and should be given with as much advance notice as possible.’
http://www.mcr.trinhall.cam.ac.uk/college-support/useful-college-contact
s/

Matthew Sewell, Student Accounts Clerk

  • Responsible for: student billing and collection of student payments
  • Contact: ms2149@trinhall.cam.ac.uk (email preferred)
  • Works: Monday-Friday

Gabriella Allen, Payroll

IT Department

Maintenance; Housekeeping

  • Responsible for: general repairs; maintenance of rooms; electrical and plumbing matters; laundry; cleaning; etc.
  • Contact via the Service Request System

Booking college facilities

Rooms for supervisions and teaching

Various small rooms (seating between 3 and 10 people) with tables and whiteboards are available for booking via the Supervision Room Booking System.

Rooms for events at the Central Site

Booking for the various function rooms in college is handled by the Conference Office via the Room Booking Form on inTHnet.

NB: For events at the Central Site, an online room booking request serves both to request space and permission for the event. Permission will be sought on the students’ behalf with the appropriate persons in College and there is no need to contact anyone separately.

Sports facilities

The sports facilities at the Wychfield Sports Pavilion and the fields themselves may be booked via the Wychfield Porters Lodge; for all other facilities (i.e. pitches), please book with the Head Gardner, Andrew Myson, adm57; Phone: (7)61619)

Music room bookings (Central Site, David Sheppard Room and Old Porters’ Lodge at Wychfield)

All music room bookings are handled via the TH Music Society online booking system, which is available to THMS members only.

BBQ (at the Wychfield Site) and all other events

If you wish to have a party or a barbecue it may be booked via the BBQ and Party Request Form on inTHnet, or via the Porters Lodge at the Wychfield Site.

If there will be 8 or more attendees, even if you do not require a room booking, permission must be sought either via the BBQ and Party Request Form or by completing a Party Permission Form (available from the Wychfield Porters Lodge). See further guidelines in the Red Book.

NB: It is advised that for all events (including music practice, sports matches, and private parties) students enter their request via the appropriate form above as early as possible, as it may take some time to obtain the appropriate permissions in certain cases.

Graduate Tutorial Office

NB: All requests to the Graduate Tutorial Office for letters, documents completed and other assistance should be given with as much as advance notice as possible. Though the Tutorial Staff and Graduate Tutors do their best, it is not always possible to fulfill requests immediately.

  • Open: Monday-Friday, 08:30-16:30
  • Closed one hour for lunch, typically 13:00-14:00
  • Enter through door at the bottom of C staircase

Julie Powley, Graduate Officer

  • Responsible for: graduate admissions, college accommodation (including sublets), ad hoc grants, certification letters (i.e. for banks, council tax), studentships, awards and grants
  • Contact: (email preferred) jp219; Phone: (3)32517
  • Works: Monday-Friday

Dr Lorand Bartels, Graduate Tutor; Dr Tadashi Tokieda, Deputy Graduate Tutor

  • Responsible for: All matters pertaining to graduate students, including the pastoral welfare of the graduate community, advice on hardship and the disbursement of ad hoc grants (research expenses).
  • Contact: The first port of call for any student must be the appropriate Graduate Tutor for your subject area: Dr Bartels (if you are student in the Arts) and Dr Tokieda (if you are a student in the Sciences).
  • To get in touch with the Graduate Tutor or Deputy Graduate Tutor, please contact Julie Powley (jp219).

NB: All communication for the Graduate Tutor or Deputy Graduate Tutor, including post, must be sent through Julie. Pigeon-hole letters to the Graduate Officer at the Central Site.

Graduate Mentors

Please note the distinction between the roles of the Graduate Tutors and the Graduate Mentors, the latter of whom participate in a voluntary scheme to offer graduates extra support and advice within the College. You should have been notified of your Graduate Mentor at the start of your studies in Trinity Hall. If you have forgotten their contact information or otherwise have questions about the scheme, please contact Doreen (dk295).

Undergraduate Tutorial Office

Jackie Harmon, Tutorial Administrator

  • Responsible for: Room bookings (via online system; see below)
  • Contact: jh355; Phone: (3)32564

Doreen Kunze, Tutorial Assistant

  • Responsible for: Graduate mentor scheme, Post docs and honorary MCR members, Graduation arrangements, Lent and Easter term Graduate Buffets
  • Contact: dk295; Phone: (3)32518

Accounts Office

  • Open: Monday-Friday, 08:30-17:00, inclusive of lunch hour
  • Enter through door in U staircase

Occasionally, during very busy periods in October the Accounts Office may be locked so that deadlines can be met. Please pigeon-hole written communication to the Bursary at the Central Site.

NB: All requests for extensions on student bills should be sent to the Graduate Tutors (via Julie) for authorisation and should be given with as much advance notice as possible.

Lynette Thompson, Accounts Assistant

  • Responsible for: student billing and collection of student payments
  • Contact: (email preferred) lst29; Phone: (7)64281
  • Works: Monday-Friday

Kimberley McManus, Deputy Chief Clerk

  • Responsible for: student billing and collection of student payments
  • Contact: (email preferred) kbh23; Phone: (7)48712
  • Works: Monday-Wednesday

Gabriella Allen, Payroll

  • Responsible for: wages (i.e. for supervising undergraduates, bar work)
  • Contact: gba20

Booking college facilities

Rooms for events at the Central Site

Handled by the Conference Office via the online system.

NB: For events at the Central Site, an online room booking request serves both to request space and permission for the event. Permission will be sought on the students’ behalf with the appropriate persons in College and there is no need to contact anyone separately.

Sports facilities

Squash courts and the Fitness Room at the Wychfield Sports Pavilion may be booked via the Wychfield Porters Lodge; for all other facilities (i.e. pitches), please book with the Head Gardner, Andrew Myson, adm57; Phone: (7)61619)

Music room bookings (Central Site, David Sheppard Room and Old Porters’ Lodge at Wychfield)

Handled via the TH Music Society’s online booking system.

BBQ (at the Wychfield Site)

May be booked via the Porters Lodge at the Wychfield Site; if there will be 8 or more attendees, then a Party Permission Form must be requested from the Wychfield Porters Lodge. See further guidelines in the Red Book, available online here (under “BARBECUES”).

All other events at the Wychfield Site

Request a Party Permission Form from the Wychfield Porters Lodge; further guidelines on private parties are given in the Red Book and available online here (under “MEETINGS AND PARTIES”).

NB: It is advised that for all events (including music practice, sports matches, and private parties) students enter their request via the appropriate forum above as early as possible, as it may take some time to obtain the appropriate permissions in certain cases.

Trinity Hall studentships, awards, grants and other funds

Year-long and multi-year studentships, awards, and grants

Information and application forms for yearly and multi-year funds are available online.

Trinity Hall ad-hoc grants (i.e. for research expenses, attendance at conferences)

Information and application instructions available here.

Hardship funds and Ph.D ‘over-run’ funding

An application form and further particulars can be obtained by emailing Julie Powley (jp219). You will also need to book an appointment with your Graduate Tutor to discuss your case; get in touch, again, by contacting Julie.